FSA/HSA Eligible Ergonomic Office Equipment

At FluidStance, we’ve developed a broad range of products to inject movement, comfort, and sustainability into the workspace. This range includes novel balance board designs, on-desk organizers, and anti-fatigue mats — all crafted with the well-being of both the user and the environment in mind.

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FSA/HSA Eligible Ergonomic Office Equipment

 

Key Takeaways:

  • Enhancing Health And Productivity: Ergonomic office equipment enhances health and productivity while promoting sustainability, with products designed to support the body's natural posture and reduce stress injuries.
  • FSA/HSA Ergonomic Solutions: FluidStance offers FSA/HSA-eligible ergonomic solutions, providing health benefits and economic advantages through tax savings and a commitment to environmentally conscious manufacturing.
  • Improving Wellness: Investing in ergonomic office solutions improves individual wellness and aligns with eco-friendly practices, potentially reducing workplace health costs and enhancing brand reputation.

What Are The Exact Benefits Of Ergonomic Office Equipment For Health & Productivity?

The Advantages of Optimizing Ergonomics

  • Reduced Risk Of Musculoskeletal Disorders: Ergonomic products like adjustable chairs, sit-stand desks, and monitor risers can significantly decrease the risk of developing musculoskeletal problems, including back pain and carpal tunnel syndrome, by ensuring that workstations meet each user's specific physical requirements.
  • Increased Productivity: Comfortable and well-adjusted workplaces lead to fewer distractions and less discomfort, allowing for improved focus and efficiency. Ergonomically designed equipment, such as balance boards and anti-fatigue mats, encourage subtle movements and improve circulation, thus enhancing cognitive performance and productivity.
  • Promotion Of Employee Wellness: Investing in ergonomic office equipment signals a company’s commitment to employee health and well-being. This boosts morale and generates a culture of wellness, potentially reducing absenteeism and healthcare costs associated with workplace-related health issues.
  • Sustainability And Wellness Hand In Hand: Many ergonomic products prioritize eco-friendly materials and sustainable manufacturing processes, aligning with the values of environmentally conscious businesses and workers. Products like those offered by FluidStance, which feature sustainable bamboo, recycled materials, and efforts towards carbon neutrality, demonstrate that workplace wellness and environmental stewardship can go hand in hand.

Making Ergonomic Choices

When considering transitioning to a more ergonomic office setup, select products to fit your individual and organizational health, productivity, and sustainability needs. FluidStance’s range of FSA/HSA-eligible ergonomic office equipment—from balance boards designed to increase heart rate and motion to on-desk organizers capable of keeping your workspace tidy and your posture in check—provides a holistic solution for creating a dynamic and health-minded office environment.

Popular Ergonomic Equipment Covered By FSA/HSA

Balance Boards

  • The Original and Level Balance Board: These balance boards are not just about standing; they're about moving. Movement is essential for joint health and aids in preventing the long-term effects of a sedentary lifestyle. Crafted from sustainable materials, these boards make adding gentle, constant motion to your day easy.
  • Plane® Cloud Balance Board: This board is made from recycled materials, ideal for those looking to integrate sustainability into every aspect of their lives. Its cushioned top allows for a more comfortable stand, promoting not just movement but also comfort.

On-Desk Organizers

  • Raise™ Monitor Riser and Lift Laptop Stand: Elevating your monitor or laptop to eye level, these ergonomically designed risers prevent neck strain and promote healthy posture. Designed with wellness and workspace aesthetics in mind, they are essential to any eco-conscious, health-oriented office setup.

Anti-Fatigue Mats

B+Ground™ Anti-Fatigue Mat and UPmat: Standing desks have changed how we work, but standing in one place for too long can be as harmful as sitting. These mats encourage subtle movements and shifts in weight, reducing fatigue and improving circulation.

FSAHSA Eligible

Eligibility Criteria For FSA/HSA Reimbursement

To ensure your purchase of ergonomic office equipment is reimbursable through an FSA or HSA, keep these key points in mind:

  1. Medical Necessity: For ergonomic office equipment to be FSA/HSA eligible, it must be deemed necessary for treating or alleviating a specific medical condition diagnosed by a healthcare professional. This might include conditions such as back pain, carpal tunnel syndrome, or other musculoskeletal disorders. A doctor’s note or letter of medical necessity (LMN) is often required to confirm this need.
  2. Explicit Documentation: You’ll need thorough documentation to claim your reimbursement. This includes keeping detailed receipts of your purchase, the LMN from your healthcare provider, and any additional forms required by your FSA/HSA administrator. These documents must clearly state how the product is intended to prevent, diagnose, or treat a specific health condition.
  3. Product Types: Not all ergonomic office equipment automatically qualifies for FSA/HSA reimbursement. Products primarily serving a medical function and having a tangible health benefit are generally eligible. For example, anti-fatigue mats and ergonomic balance boards like those from FluidStance might qualify if used for medical purposes rather than simply for comfort or convenience.
  4. Compliance With Plan Rules: Each FSA/HSA plan may have its unique rules and restrictions. Reviewing your plan details or consulting with your plan administrator to understand what is specifically covered is essential. Some plans may offer a broader range of eligible expenses, while others might be more restrictive.
  5. Annual Contributions And Expenditure Limits: Remember that FSA contributions are subject to annual limits, and the funds typically need to be used within the plan year (with some plans offering a grace period or allowing a small rollover amount). HSA funds, on the other hand, roll over from year to year if you don’t spend them. Knowing your contribution and expenditure limits will help plan your ergonomic office equipment purchases.

Ergonomic Chairs And Desks: Exploring Your Options

Ergonomic Chairs

Ergonomic chairs are designed with adjustability at the forefront, allowing for a tailored seating experience to reduce strain on your back, neck, and shoulders. Key features to look for include adjustable seat height, lumbar support, armrests, and headrests, all of which contribute to maintaining a natural, supportive posture throughout the day. Materials matter, too — chairs with breathable, flexible fabrics promote better air circulation and comfort during long sitting periods.

Ergonomic Desks

On the other hand, ergonomic desks play an equally pivotal role in establishing a wellness-centered workplace. Standing desks, in particular, have gained popularity for their ability to combat the dangers of prolonged sitting. Alternating between sitting and standing lets users stay engaged, improving circulation and energy levels. Look for desks with easily adjustable heights, either manually or electrically, to swiftly transition between positions. Consider desks with sufficient surface area and integrated organization solutions to keep your workspace clutter-free and your mind focused.

The Economic Impact Of Investing In Ergonomic Office Equipment

Ergonomically designed workplaces contribute significantly to reducing the overall costs associated with workplace injuries and illnesses, particularly those related to musculoskeletal disorders. 

Investing in ergonomic balance boards, anti-fatigue mats, and on-desk organizers enables companies and individuals to foster a healthier working environment while mitigating potential long-term health costs. This proactive approach to workplace wellness can result in decreased absenteeism, higher productivity, and a more significant return on investment.

Moreover, choosing eco-conscious and sustainable products like those from FluidStance underscores a commitment to corporate responsibility, which can positively influence a company’s image. Today's discerning consumers and employees are increasingly drawn to brands prioritising health and environmental sustainability. This alignment of values can enhance customer loyalty, attract top talent, and foster a positive workplace culture, contributing to a business's long-term success and profitability.

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An FSA, or Flexible Spending Account, is a special account you put money into that you can use to pay for certain out-of-pocket health care costs. You don't pay taxes on this money, which means you'll save an amount equal to the taxes you would have paid on the money you set aside. Employers typically offer FSAs, which can be used for prescription medications, doctor's visits, medical equipment, and other health-related expenses.

An HSA, or Health Savings Account, is a tax-advantaged savings account designed to help individuals save for current and future medical expenses. HSAs are available to taxpayers enrolled in a high-deductible health plan (HDHP). Unlike FSAs, the funds contributed to an HSA rollover and accumulate year to year if they're not spent. HSAs can also be used for various health-related expenses, including many not typically covered by health insurance plans.

Ergonomic office equipment designed to prevent or alleviate work-related injuries can be considered a qualifying expense. This includes items like ergonomic keyboards, standing desks, ergonomic mouse devices, anti-fatigue mats, and balance boards. The eligibility of a specific product typically depends on its intended use for disease prevention, treatment, or alleviation.

To determine if a product is FSA/HSA eligible, you can check the item's description on the manufacturer's or retailer's website, consult with your FSA/HSA provider, or refer to the list of eligible expenses usually available on the provider's website. Products specifically designed for health and wellness are more likely to be eligible.

FluidStance has teamed up with TrueMed to create a seamless experience to attain the proper documentation for approved purchases. 

Yes, you can use your FSA/HSA card to purchase eligible ergonomic office equipment online. However, ensuring that the retailer accepts FSA/HSA cards as payment is essential. Additionally, you should keep the receipt as proof of purchase for eligible health-related expenses if you are required to justify the expense to your FSA/HSA provider.

Ergonomic chairs may be covered by your FSA/HSA if you have a letter of medical necessity (LMN) from your healthcare provider stating that the ergonomic chair is essential for alleviating or preventing a specific health condition related to your work. Without such documentation, ergonomic chairs might not be automatically considered a qualifying expense, as they can be seen as general health and wellness items rather than specific medical necessities.